Surgical Eligibility Nurse

Location: Far Rockaway, NY / Multi-State Surgical Coordination Support: NY, NJ, and FL Reports To: Director of Surgical Care Coordination Supervises: No direct reports; provides clinical eligibility guidance to Surgical Scheduling Coordinators and related workflow staff

Schedule

Full-Time, Monday–Friday

About Integra Vascular

Integra Vascular provides patient-focused, preventative vascular care to residents of our communities and long-term care facilities. Our mission is to minimize unnecessary wounds, hospitalizations, and patient travel through early diagnosis, appropriate clinical review, and exceptional onsite treatment. Guided by our commitment to clinical excellence, we deliver advanced vascular care that improves function, comfort, and quality of life for every patient we serve.

Position Overview

The Surgical Eligibility Nurse is responsible for ensuring the accurate, consistent, and clinically appropriate eligibility review of all referred surgical patients across Integra Vascular’s operating states, including New York, New Jersey, and Florida. This role reviews patients referred for PAD, SVI, and embolization-related procedures to confirm that each patient meets applicable clinical, documentation, medical necessity, and internal workflow criteria before being advanced for scheduling.

Reporting to the Director of Surgical Care Coordination, the Surgical Eligibility Nurse serves as a key clinical checkpoint between field referral, surgical scheduling, physician review, and procedural readiness. This position requires a clinically skilled Registered Nurse who can evaluate patient records, identify missing or inconsistent documentation, assess risk factors that may affect procedural eligibility, and collaborate with scheduling, clinical, OBL, authorization, and provider teams to support safe and efficient patient movement through the surgical pipeline.

The Surgical Eligibility Nurse helps maintain a standardized eligibility process across all active markets and procedure types while supporting timely communication, accurate patient tracking, and a seamless experience from referral through procedure readiness and post-procedural placement in the appropriate care pathway, when applicable.

Key Responsibilities

Review referred surgical patients across NY, NJ, and FL to assess eligibility for PAD, SVI, and embolization-related procedures in accordance with physician direction, internal criteria, and applicable documentation standards.

Evaluate patient records, diagnostic imaging, vascular studies, provider notes, medical history, medication lists, allergies, labs, and other relevant clinical information to determine whether the patient is appropriate to advance in the surgical workflow.

Confirm that required clinical documentation and diagnostics are complete, accurate, and current prior to scheduling or final physician review.

Identify missing information, contraindications, clinical concerns, or risk factors that may delay or prevent procedural scheduling and communicate those items clearly to the appropriate internal team or provider.

Collaborate with the Director of Surgical Care Coordination to maintain a consistent multi-state eligibility review process for all surgical patients and procedure categories.

Partner with Surgical Scheduling Coordinators to ensure only appropriately reviewed and eligible patients are moved forward for procedure scheduling.

Maintain and update master patient tracking lists, ensuring each patient’s status, eligibility determination, pending items, documentation gaps, and next steps are accurately reflected.

Serve as a clinical resource to scheduling and operational staff regarding patient eligibility, prioritization, required documentation, and procedural readiness.

Escalate complex or questionable cases to the appropriate physician, provider, or Director of Surgical Care Coordination for further review before scheduling decisions are finalized.

Coordinate with authorization, OBL site teams, field clinical teams, and administrative staff to help resolve barriers that prevent eligible patients from reaching procedural readiness.

Support medical necessity review by ensuring that clinical documentation supports the referred procedure and aligns with internal standards and payer-related requirements, as applicable.

Monitor patients who require additional workup and assist in preventing eligible or potentially eligible patients from remaining idle in the surgical pipeline.

Provide clear and timely communication to internal stakeholders regarding eligibility decisions, documentation needs, and case status updates.

Track and report eligibility trends, denial reasons, documentation gaps, procedural approval patterns, patient readiness issues, and other workflow metrics to identify opportunities for improvement.

Participate in surgical coordination meetings and provide clinical feedback on patient volume, eligibility concerns, scheduling readiness, and process enhancements.

Maintain confidentiality and handle all patient information in accordance with HIPAA, state and federal healthcare requirements, and Integra Vascular’s internal compliance standards.

Qualifications

Active Registered Nurse license required; licensure in applicable operating state(s), or ability to obtain and maintain appropriate licensure for NY, NJ, and/or FL workflows, preferred or as required by business need.

Minimum of 2 years of clinical nursing experience required; experience in vascular care, interventional radiology, perioperative nursing, OBL/ASC settings, cardiology, wound care, or long-term care preferred.

Working knowledge of PAD, SVI, embolization-related procedures, vascular anatomy, patient risk factors, and common pre-procedural considerations preferred.

Strong ability to review clinical documentation and identify missing, inconsistent, or clinically relevant information affecting procedural eligibility.

Excellent organizational skills with the ability to manage multiple patient lists, deadlines, and procedure categories across multiple states.

Strong written and verbal communication skills with the ability to collaborate effectively with physicians, providers, nurses, schedulers, authorization staff, OBL teams, and field clinical teams.

Proficiency with EMR systems, Microsoft Office, patient tracking tools, and related workflow platforms.

High attention to detail, sound clinical judgment, and ability to escalate concerns appropriately.

Ability to work independently while maintaining alignment with clinical leadership and surgical coordination standards.

Core Competencies

Clinical judgment and patient safety focus

Multi-state workflow coordination

Documentation accuracy and compliance awareness

Strong follow-through and patient tracking discipline

Clear communication and cross-department collaboration

Process improvement mindset

Professional discretion and confidentiality

Benefits

Comprehensive Health Insurance, including Medical, Dental, and Vision

Flexible Spending Account and Dependent Care Account options

401(k) Retirement Plan with company match

Paid Time Off and company-recognized holidays

Professional development and continuing education support

Collaborative and growth-oriented clinical environment

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