Outpatient Admissions Coordinator

Responsibilities

Essential functions

Greet and search new patients and those transporting patients upon arrival. Review, in conjunction with Admission Counselor, prospective admissions against approved admission criteria, policies and procedures. Schedule assessments of voluntary patients.

Respond promptly to inquiry calls. Responsible for clerical duties such as managing paperwork, handling data entry and answering phones. Initiate contact, when applicable, to gather required clinical and demographic data from patient and other sources.

Assist prospective patients and significant others in seeking treatment. Assist Admission Counselor in registration of patient to the assigned program. Efficient and accurate completion of the admission process of patients and the timely distribution of the paperwork necessary to notify staff of the arrival/transfer of each patient.

Refer inquiries to other agencies and community resources when not appropriate for facility assistance or admission. Ensure all required patient information is received, processed and necessary appointments are made with the proper behavioral or medical health personnel. Coordinate with referral sources.

Coordinate transportation arrangements for patients. Demonstrate a positive, empathetic and professional attitude towards customers always. When patient needs are not met, acknowledge and work to resolve complaints.

Recognize that patient safety is a top priority.

Other functions

Perform other functions and tasks as assigned.

Qualifications

Education/experience/skill requirements

Bachelor’s degree required. One or more years’ experience in healthcare admissions required. Preferably in the mental health or substance abuse field.

Licenses/designations/certifications

LPN, Certified Addictions Counselor (CAC); Certified Chemical Dependency Counselor (CCDC) or Certified Employee Assistance Program (CEAP) certification preferred. CPR and de-escalation/restraint certification required (training available upon hire and offered by facility). First